City of Tekoa COUNCIL MEETING MINUTES For May 4, 2015
I. CALL TO ORDER: Mayor John Jaeger called the meeting to order at 7:00 p.m. Council members present at the meeting were Jaeger, Debbie Groom, Richard Kelly, Roy Schulz, and Dave Tysz. Also present were Clerk/Treasurer, Kynda Browning; and Maintenance Supervisor, Duane Groom. In attendance in the audience were Donovan Chase, Bill and Diane Harp and Matt Morkert from Century West Engineering.
II. PLEDGE OF ALLEGIANCE: Mayor Jaeger asked those present to join him in the Pledge of Allegiance. III. PROFESSIONAL CONSULTATION: Matt Morkert presented the following:
~The bids for TIB Park Road project were opened. Five bids were received from HLT Construction for $552,830.25, S & L Underground for $599,878.25, WM Winkler for $605.008.45, MDM Construction for $616,637.00 and Big Sky Development for $750,036.63. He sent the information to TIB, and he is recommending we give the bid to the low bidder, HLT Construction for $552,830.25. Roy Schulz made a motion to approve HLT Construction, for the TIB Park Road Project for $552,830.25. Richard Kelly seconded the motion; all council members voted yes. Matt Morkert said the project is scheduled to start in the next few weeks, so it can be done by the beginning of August. ~TIB Park Road Consultant Agreement, adding the supplemental amount of $65,599.00. Roy Schulz made a motion to approve the agreement as presented. Debbie Groom seconded the motion; all council members voted yes. ~Presented the final pay estimate for MDM Construction for the Phase II of the I & I Project for $25,289.20, and asked that the council accept the project as complete. Roy Schulz made a motion to approve Phase II of the I & I Reduction Project as complete and to approve paying MDM Construction $25,289.20 when we receive the release of retainage. Debbie Groom seconded the motion; all council members voted yes. ~Presented the final A-19, No. 6, for CDBG for $14,275.00, to be sent when we receive the release of retainage. Debbie Groom made a motion to approve the A-19 for $14,275.00 from CDBG as presented. Roy Schulz seconded the motion; all council members were in favor. ~Presented the final A-19, No. 3, for DOE loan for $11,014.20 for the retainage for MDM Construction. He reported that the total amount of the DOE loan is $399,050.45. Roy Schulz made a motion to approve DOE A-19, No. 3, for $11,014.20 as presented. Richard Kelly seconded the motion; all council members voted yes. ~Presented the specifications for meters for the invitation to quote for the remainder of the USDA RD money. Debbie Groom made a motion to solicit quotes for the meters as listed in the specifications. Roy Schulz seconded the motion; all council members voted yes. ~He talked about the black plastic fencing that is still along the creek. MDM Construction will remove it after the grass fills in more. ~He reported that in the city’s NPDES permit, there are requirements that must be completed in the next few years. We need to see where inflows are coming from, even though the flows at the treatment plant have come down by at least half. We will also have to complete a temperature data study by March 2018. The council would like to pursue getting a planning-only grant from CDBG for these items. We will plan a public hearing to discuss this grant. ~He talked to Accelerated Construction about the wall on Warren Street. They acid-washed it, but it still doesn’t look great. Duane Groom is going to talk to a paint supplier to see if there is a primer that will stick to the wall the way it is. Mayor Jaeger does not want to release retainage until we find out if the paint and primmer will stick to the wall. IV. COMMENTS FROM THE AUDIENCE: Donovan Chase said the city fire truck was pump-tested, and it passed. He said because of its age, you cannot get parts for it. They are working on getting the county trucks tested. There was discussion concerning purchasing a piece of equipment to test the hoses to be sure they are in compliance. He also said they will get the nozzles checked. There was discussion about contacting the other fire districts to see if they want to help purchase the hose tester. After discussion concerning the age of the turnouts, Debbie Groom made a motion to purchase one half of the turnouts needed for the fire department. Dave Tysz seconded the motion; all council members voted yes.
V. CORRESPONDENCE: There was none.
VI. OLD BUSINESS: There was none.
VII. NEW BUSINESS:
A. PUBLIC HEARING TO REVIEW FINAL PROJECT PERFORMANCE ON THE I & I REDUCTION PROJECT FUNDED BY COMMUNITY DEVELOPMENT BLOCK GRANT: Mayor Jaeger opened the public hearing. Mayor Jaeger asked if there are any concerns about the way the money was spent or if there were problems with the project. There were no comments. Mayor Jaeger closed the public hearing.
B. AWARD TIB ROAD PROJECT: This was done earlier.
C. APPROVE 2014 ANNUAL REPORT: The council reviewed the annual report and signed off on it.
D. CDBG PLANNING ONLY GRANT FOR SEWER STUDY: This was discussed during Matt Morkert’s report.
E. COUNCIL MEETING SCHEDULE - MAY 18, JUNE 1, JUNE 15: It was decided to only have the June 15 meeting.
F. RESOLUTION NO. 15-1 - INTERFUND TRANSFERS: Browning presented Resolution No. 15-1 to the council to make interfund transfers from the current expense fund monies that were budgeted in the 2015 budget to the fire department fund and the criminal justice fund. Roy Schulz made a motion to approve Resolution No. 15-1 as presented. Dave Tysz seconded the motion; all council members voted yes.
G. AWC LOSS CONTROL GRANT FOR DOOR AT COMMUNITY CENTER: Browning told the council we received the AWC Loss Control Grant for $1000 to replace the back door at the community center.
A. MAINTENANCE REPORT: (Duane Groom) Duane Groom reported he talked to Lynda Hummel from AWC RMSA, and they will send an independent adjuster to look to see what needs to be done for the damage at the Ruhl Park bathroom. B. CLERK/TREASURER REPORT: (Kynda Browning) Browning did not have a report. C. MAYOR’S REPORT: (Mayor Jaeger) Mayor Jaeger reported he talked to Gloria Rasmussen, and the money from the Cohn Estate should be released soon. He also reported they will be interviewing candidates for the summer mowing after the closing date on May 8. D. COUNCIL REPORTS: There were none. IX. CONSENT AGENDA: A. APPROVE April 20, 2015, MEETING MINUTES: Debbie Groom made a motion to approve the April 20, 2015, meeting minutes as presented. Roy Schulz seconded the motion; all council members voted yes. B. APPROVE BILLS FOR PAYMENT: Debbie Groom made a motion to approve EFT payroll checks and payroll check numbers 11683 through 11687 and 11689 totaling $14,559.33; and check numbers 11688, 11690 through 11712 and EFT checks for $45,978.52 as presented. Roy Schulz seconded the motion; all council members voted yes. X. ADJOURNMENT: Debbie Groom made a motion to adjourn the meeting at 9:05 p.m. Roy Schulz seconded the motion; all council members voted yes.
APPROVED: __________________________________ John Jaeger – Mayor