Tekoa Washington

I.  CALL TO ORDER: Mayor John Jaeger called the meeting to order at 7:00 p.m. Council members present at
the meeting were Jaeger, John Giudice, Debbie Groom, Roy Schulz, Eileen Soldwedel, Dave Tysz and Troy Wilson. Also present were Clerk/Treasurer, Kynda Browning; and Duane Groom, Maintenance Supervisor. In attendance in
the audience was Matt Morkert, Century West Engineer.

II.  PLEDGE OF ALLEGIANCE: Mayor Jaeger asked those present to join him in the Pledge of Allegiance.

III.  PROFESSIONAL CONSULTATION: Matt Morkert was in attendance and said bids were opened for the
TIB sidewalk project along Highway 27.  The bids came in higher than expected.  TIB approved raising the amount
of the grant by $37,000 to cover the higher amount.  Century West recommended we award the contract to WM Winkler, for $104,890.00.  Debbie Groom made a motion to award the TIB sidewalk contract to WM Winkler for $104,890.00.  Eileen Soldwedel seconded the motion; all council members voted yes.  The plan is for them to
complete the project this fall.

Matt Morkert presented the consultant agreement for the construction portion of the TIB sidewalk project, to
provide inspection services, for $9,300.00.  Eileen Soldwedel made a motion to approve the consultant agreement
for the construction portion of the TIB sidewalk project for $9,300.00 with Century West Engineering.  Debbie
Groom seconded the motion; all council members voted yes.

Matt Morkert informed the council that Granite Construction will be starting the water project this week (USDA RD project). They are planning to start on Alder Street on Thursday.  He showed the council the projects they are
planning to work on this fall. The inspection personnel will be on-site every day during the project to make sure
things are done correctly. 

Matt Morkert told the council about change orders for the CDBG water reservoir project.  He said the city did not
have as-builts for the water reservoir, so they didn’t know what was in the ground before they started the project. 
He said this is the reason for most of the change orders.  There is enough money in the grant to pay for the changes. 
Debbie Groom asked what percentage is done at the reservoir.  He said it is about half done.  The contractor is
waiting for the roof tresses to be built, so they are asking to stop work for three weeks.  They would like to drain the reservoir when they put the roof on and run well three all the time while they put the roof on.  There was discussion
about the updated well that was drilled.  Matt Morkert will get a price on the change orders that he talked about,
and we will approve them at a later time. 

Eileen Soldwedel asked about homeowners receiving letters concerning the water line construction project.  Matt Morkert said that the contractor would be giving them to the homeowners by Wednesday.

IV.  COMMENTS FROM THE AUDIENCE: There was no one in attendance, but the Mayor gave the council copies of complaints from citizens.  They were read by the council members.

V.  OLD BUSINESS:
  
   A.  DOG ORDINANCE:  Ordinance No. 796, changes the dog ordinance to only allow three dogs per
   household, except for those owners who currently have more than three, will be grandfathered in.  John Giudice
   made a motion to approve Ordinance No. 796 as presented, with the changes grandfathering in homeowners
   who currently have more than three dogs.  Eileen Soldwedel seconded the motion; all council members voted
   yes.

   B.  BUILDING INSPECTOR:  There was discussion about changing the building permits so that they are
   only good for one year, unless an extension is granted.  They also discussed closing out the building permits that
   have been completed.  They will terminate them and the council will sign off on them.  We will send letters to
   people who have permits on file and find out if it the project has been completed.  Anyone still needing the permit
   will be given a new one at the beginning of the year and told that they are only good for one year.  Debbie Groom
   would like the city to have a contract with Zach Lanham, and they would like him to write them a monthly report.

VI.  NEW BUSINESS:

   A.  SHERIFF CONTRACT: A copy of the proposed Whitman County Sheriff contract was given to the council
   members.  We will wait until the September 19 council meeting when the sheriff is here to finalize the contract.

   B.  PEDDLERS PERMIT: Mayor Jaeger said we have only issued one permit this year.  He told the council
   that we check with the Better Business Bureau to make sure that they are a legitimate business.

   C.  RAILROAD PROPERTY: Mayor Jaeger said we haven’t heard from them yet.  There was discussion.

   D.  CEMETERY SPRINKLER SYSTEM:  Browning gave the council information about a cost to update the
   sprinkler system at the cemetery. We were given a bid from B & B Sprinklers. Eileen Soldwedel made a motion
   to accept the bid from B & B Sprinklers to update the cemetery sprinkler system.  Debbie Groom seconded the
   motion; all council members voted yes.

   E.  CHARGE FOR GYMKANNA GROUND PARKING:  We were told that it is owned by the Tekoa
   Parks and Rec Department.

VII.  REPORTS:

   A.  MAINTENANCE REPORT: (Duane Groom) Duane Groom reported that they worked on the reservoir
   today.
 
   B.  CLERK/TREASURER REPORT: (Kynda Browning) Browning reported that the water billing didn’t go
   out until the 1st of the month, because we had to re-do one of our newsletters that we put in the water billing.  We
   will now set specific dates to get articles for the newsletters and for the meters to be read.

   C.  CODE ENFORCEMENT OFFICE REPORT: (Mike Bogenreif) Mike Bogenreif  was not in attendance.

   D.  MAYOR’S REPORT: (Mayor Jaeger) Handed out a copy of the Tekoa Code that deals with motor home
   parking.  He would like the council to look at it for the next meeting. 

   E.  COUNCIL REPORTS: Dave Tysz said the council needs to make a decision on what to do to cover the
   containers for the recycling.  He will get information for the next meeting.

   Troy Wilson asked for a speed limit sign on Water Street because of speeding.

   Eileen Soldwedel asked if the land across from the mayor’s home has been donated to the park department.  He
   said it has not.  She also asked if we have received back the affidavit for the person who used to have an
   apartment.

   Roy Schulz said we have tire amnesty coming up in October.  There was discussion.

VIII.  CONSENT AGENDA:

   A.  APPROVE August 15, 2011, MEETING MINUTES: Roy Schulz made a motion to approve the
   August 15, 2011, meeting minutes as presented.  Eileen Soldwedel seconded the motion; all council members
   voted yes.

   B.  APPROVE BILLS FOR PAYMENT: After John Giudice asked questions about three bills on the list to
   be paid, Roy Schulz made a motion to approve payroll check numbers 9484 through 9489, EFT payroll checks,
   Department of Retirement, and HSA Bank, for $12,784.30; and check numbers 9483, 9490 through 9511 and
   EFT Department of Revenue for $54,800.75 as presented.  Debbie Groom seconded the motion; all council
   members voted yes.

IX.  ADJOURNMENT: Roy Schulz made a motion to adjourn the meeting 9:20 p.m.  Troy Wilson seconded
the motion; all council members voted yes.

APPROVED:
____________________________________
John Jaeger – Mayor

ATTEST:
___________________________________
Kynda Browning – Clerk/Treasurer